Send Documents by Post? Here's the Complete Guide!

Sending official or important documents out of town or even abroad is still a necessity for many people, especially for administrative, legal, or business matters. One of the safest and most reliable ways is to send documents by post.

Using services from Pos Indonesia, sending documents is now not only easy, but also fast and affordable. You can choose the service according to your needs, either for same-day delivery, next day delivery, or regular national and international services.

In order for the process of sending documents by post to run smoothly, it is important to understand the stages and types of services available. This article will provide a complete guide for you.

Common Types of Documents Sent by Post

Some common types of documents sent via postal services include:

• Official and legal letters (deeds, diplomas, employment contracts)
• Personal documents such as KTP, KK, or SIM
• Job application or school registration files
• Company invoice or bill
• Business documents and cooperation contracts

Due to its important nature, sending documents requires special attention in terms of packaging, writing the address, and selecting the type of service.

Steps to Send Documents by Pos

The following is a step-by-step guide to sending documents by post:

Prepare Documents and Envelopes

The first step is of course to prepare the documents you want to send. Make sure the documents are complete and undamaged. Put them in a sealed envelope that fits the size. For important documents, use a thicker or waterproof envelope to protect them during the shipping process.

Write the complete recipient and sender addresses

Always write the complete address of the recipient and sender on the front of the envelope. Include the full name, street, house number, RT/RW, sub-district, district, city, postal code, and telephone number if possible. Writing a clear and accurate address will minimize the risk of documents being misdirected.

Come to the nearest post office

Once everything is ready, you can go directly to the nearest post office. The postal officer will help weigh the documents, make sure the address is clearly legible, and provide a choice of delivery services according to your needs.

Choose Delivery Service Type

Pos Indonesia provides various types of delivery services for documents, both domestic and international. Some of the leading services for domestic delivery include:

• Pos Sameday: send and arrive on the same day, for areas within one city.
• Pos Nextday: documents arrive the next day (H+1), between cities or provinces.
• Pos Reguler: Delivery with an estimated time of 2–4 days (H+2 to H+4).
• Economy Service: delivery of regular documents such as letters and postcards at a more affordable cost.

Meanwhile, for overseas delivery, services such as EMS (Express Mail Service), International Registered Post, and e-Packet are available, which can reach up to 224 countries.

Wait for the Courier to Deliver Your Documents

Once the delivery process is complete, you will receive a receipt for tracking. You can monitor the status of document delivery in real-time via the PosAja! application. This provides a sense of security because you can find out the position of the courier who sent it at all times until it arrives in the recipient's hands.

Sending documents by post is a safe, easy, and flexible solution, especially with the many service options from Pos Indonesia. With national and international coverage, as well as a transparent tracking system via the PosAja! application, you can send documents without worry.

Whether for personal, business, or institutional needs, Pos Indonesia is here as a reliable delivery partner. Make sure you always follow the packaging and address writing procedures correctly so that delivery runs smoothly and documents arrive on time.

That way, whenever you need to send documents by post, you already know where to start and choose the right service. Happy sending!