Want to Send Goods? Here is an Example of a Goods Delivery Letter

When you send goods, whether for business or personal purposes, there is one important thing that is often needed: a delivery note. This document is useful as proof and complete information about the goods being sent.

If you have never made one before, don't worry, in this article you will find an example of a delivery note complete with an explanation of its function, content, and how to compose it correctly. Come on, read until the end!

What is a Delivery Note?

A delivery note is a written document used as physical evidence that an item has been sent from the sender to the recipient. This document usually accompanies the goods sent, whether in inter-company, inter-store, or consumer deliveries.

This letter is important for recording the type of goods, quantity, and destination of delivery, as well as a reference when checking or making claims.

In practice, a delivery note can be used by companies, government agencies, and MSMEs as part of their administration and logistics systems.

Function of Delivery Letter

The main function of the delivery note is as a proof document and complement to the distribution process. Some other functions include:

• Serves as physical evidence that the goods have been sent by the sender.
• Provide detailed information about the goods to the recipient.
• Facilitates the inspection process when goods are received.
• Used as an archive or documentation by the sender and recipient.
• Can be a supporting document in the goods return process.

By understanding these functions, you can ensure that all shipments of goods are carried out in an orderly manner and are well documented.

General Components of a Delivery Note

In order for the delivery letter to be used officially and effectively, make sure to include the following important components:

Letterhead

The letterhead shows the official identity of the sender. It contains the company name, address, phone number, and logo if any. This component indicates that the letter was issued by a legitimate entity.

Reference number

The letter number serves as a reference and administrative marker. It usually consists of a unique code created based on the date, order of delivery, and related division.

Destination Name and Address

Write the complete name of the recipient and the address where the goods are sent. This helps avoid errors in the shipping process, especially when shipping in large quantities to various addresses.

Regarding

This section explains the contents or purpose of the letter, usually written briefly, for example "Shipping of Ordered Goods in June".

Shipment Details

This is the core part of the shipping letter, containing information such as the name of the item, quantity, weight, item code, and special conditions if needed. The more detailed the content, the better for tracking and receiving the goods.

Sample Letter of Delivery of Goods

Here is an example of a consignment note that you can use as a reference:

PT Sukses Makmur Sejahtera

Jl. Merdeka No. 123, Jakarta

Telp: (021) 12345678

Nomor: 004/SMS/VI/2025

Date : 10 June 2025

Regarding: Delivery of Ordered Goods

To

Toko Sejahtera

Jl. Melati No. 45, Bandung

With this letter we inform you that we have sent the goods according to the following order:

Thus we have made this delivery letter. If there are any questions or discrepancies, please contact us through the available contacts.

Best regards,

PT Sukses Makmur Sejahtera

(Andi Pratama)

Head of Logistics

After creating a delivery letter, the next step is to choose the right delivery service. For large-scale delivery needs or cargo delivery, Pos Kargo services from Pos Indonesia are highly recommended. This service provides point-to-point delivery within a national network, suitable for distribution between cities and provinces.

In addition to Pos Kargo, Pos Indonesia also provides various other services such as Pos Reguler, Pos Sameday, and Pos Nextday which can be adjusted to your needs. Delivery can be done through the PosAja! application so that the process is more practical and faster.

With reliable services and a wide network, Pos Indonesia is a reliable logistics solution to support business and personal activities.